> ## Documentation Index
> Fetch the complete documentation index at: https://docs.voxworks.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Service Addresses & Regulatory Verification

> Why every assigned phone number needs a team service address, how to add and manage addresses, and how Australian business verification statuses work.

## What are Service Addresses?

A service address is a physical Australian address your team keeps on file and records against each phone number it owns. Voxworks will not assign a number without one — the **Assign phone number** dialog shows an **Address Required** alert if your team has no addresses yet: *"Add a team address below before assigning a number. Addresses are used as the service address for number assignments."*

Your team's addresses are shared across the platform:

* **Number assignment** — every number claimed from the inventory pool is assigned to a team address. See [Phone Numbers](/numbers/overview) for the full claim flow.
* **Locations** — routing [Locations](/routing/locations) reference the same saved addresses, which is how a number's **Set location** control works.
* **AI Receptionist** — the receptionist's [Your phone number card](/receptionist/phone-number) prompts you to fix any number that is missing an address.

On the Locations tab, adding, editing, and deleting addresses requires team management permission — the address fields are read-only for members without it.

***

## Why numbers need a service address

In Australia, a service address must be held on record for every active phone number. Carriers supply this information to the **Integrated Public Number Database (IPND)** — the national register that Triple Zero (000) emergency services use to help locate callers, and that underpins directory records. Keeping an accurate service address against each number is a regulatory requirement, not a Voxworks preference.

That is why:

* You cannot assign a number without selecting an address — the dialog's **Assign number** button stays disabled until both a number and an address are chosen.
* You cannot clear the address from an assigned number — attempting to do so is refused with *"Assigned numbers must have a service address"*.
* Older numbers assigned before this requirement show a nudge in the AI Receptionist settings: *"This number needs a service address."* with an **Add address** link that opens the **Set service address** dialog.

Use the address where the number is genuinely answered — your office, shopfront, or registered business premises — rather than a PO box or an unrelated address.

The same requirement is why trial accounts use temporary shared numbers: a **Temporary** badge on a number notes that *"Temporary numbers expire after the trial period. A dedicated number can be assigned once an address is available."* See [Phone Numbers](/numbers/overview) for trial gating.

***

## Adding an address

You can add a team address from three places, all writing to the same shared list:

1. **While assigning a number** — the **Assign phone number** dialog (opened by **Add number** on the Numbers tab, or **Get a number** in receptionist settings) includes the address form inline. If you already have addresses, pick one from the **Select team address** dropdown or click **+ Add new address**.
2. **From the Locations tab** — go to **Numbers & Routing → Locations** and click **Addresses**. This view lists every saved address (columns: Street, Suburb, City, Postcode, Country, Used by) with an **Add address** button that starts a new inline row — Street, City, Postcode, and Country must be filled before you can save it. When the list is empty it reads: *"No saved addresses. Add one to reference it from a location."*
3. **From a receptionist's settings** — the **Set service address** dialog appears when an assigned number is missing an address: *"Every assigned number needs a service address. Pick a team address or add a new one."*

### Address form fields

Start typing in the **Search for an address…** field to autocomplete a real address — suggestions cover Australian addresses only, and picking one fills the fields below, which you can still adjust manually.

| Field    | Required | Description                |
| -------- | -------- | -------------------------- |
| No.      | No       | Street number (e.g. *42*). |
| Street   | Yes      | Street name.               |
| Suburb   | No       | Suburb.                    |
| City     | Yes      | City or locality.          |
| Postcode | Yes      | Australian postcode.       |
| Country  | Yes      | Defaults to **Australia**. |

Click **Add Address** to save (or **Save Address** when editing an existing one).

***

## Editing and deleting addresses

Manage your saved addresses under **Numbers & Routing → Locations → Addresses**:

* **Edit** — click into any cell of an address row and change it; edits save as you commit each field (press Enter or click away, Escape cancels). The Street cell offers the same address search suggestions as the add-address form. The **Used by** column shows which locations reference the address (or **Unused**).
* **Delete** — the delete action asks for confirmation: *"Delete this address? This cannot be undone."*

An address that is currently recorded against a phone number cannot be deleted — you'll see *"This address is assigned to a number and cannot be deleted"*. Move the number to a different address first, or release the number.

***

## Changing a number's address

A number's service address is changed through its **Set location** control on the Numbers tab detail panel. Locations wrap your saved addresses, so picking a location records that location's address against the number. Locations without an address are greyed out with *"Add an address to use this location"*.

Because assigned numbers must always have a service address, you can swap the address but never remove it.

***

## Business verification (AU regulatory requirements)

Australian regulations require business details to be verified before dedicated phone numbers can be provisioned to a business. Voxworks handles this through a regulatory verification of your company details — your **Company name**, **Address**, and **ABN**, as entered under **Settings → Billing**. All of these must be complete, including the ABN, before verification can be submitted.

Numbers you claim from the Voxworks inventory pool are already provisioned, so most teams never need to complete verification themselves. Where verification does apply to your account, it moves through these statuses:

| Status         | Meaning                                                                                                                                    |
| -------------- | ------------------------------------------------------------------------------------------------------------------------------------------ |
| **Unverified** | Verification has not begun. Complete your company details (company name, address, and ABN) to start — incomplete details block submission. |
| **Pending**    | Your details have been submitted and are under review. This typically takes 3–5 business days, and you'll receive an email when complete.  |
| **Approved**   | Your business is verified and ready to purchase numbers.                                                                                   |
| **Rejected**   | Action is required — update your company details in billing settings and resubmit for verification.                                        |

If your business needs its own verified regulatory profile — for example, to provision numbers registered directly to your company — speak to the Voxworks team for further custom configuration.

***

## Next Steps

* [Phone Numbers](/numbers/overview) — claim a number from the inventory pool and assign the script that answers it.
* [Locations](/routing/locations) — group addresses into locations for routing and endpoint schedules.
* [Receptionist Phone Number](/receptionist/phone-number) — connect a number to your AI Receptionist and resolve the missing-address prompt.
* [Forward Your Existing Number](/numbers/forward-existing-number) — keep your current number and divert it to Voxworks.